Industry Solutions

Banking

Shredding Source's banking customers are always seeking ways to be more competitive while increasing profitability from each line of business. Shredding Source provides banking customers document management services to support each of these objectives.

Commercial, Mortgage, and Consumer loan activities generate large volumes of paper files that must be managed, updated and distributed to a large number of users within the organization. Improved distribution supports origination, approval and servicing functions. Document management supports each of these functions with greater efficiency and lower costs.

The proliferation of branches and the regulatory requirements make paper signature card files obsolete and dysfunctional. Signature card information is required in real time. In addition, other relevant information such as Powers of Attorney and Corporate Resolutions need to be managed and related to the signature cards.

Our Promise to You
Our promise is simple. We will provide you with the highest quality document management services available anywhere - and a dedication to servicing your every filing, scanning, or shredding need.

In-house is NEVER what you think it is. Document Preparation, Document Scanning, Quality Assurance for both Quantity and Quality, Indexing, Document Classification, Backing up to CD, Exporting to your internal Document Management System is a Repetitive, Daily, GRIND. We invite you to discover the Shredding Source difference! Contact us today to schedule your FREE consultation!

Insurance

Insurance documentation is extensive and in many instances complicated. Applications, policies, notices, claims paperwork, and supporting documents that may include credit reports, photographs, appraisals, and correspondence need to be processed and shared across the enterprise. Agents, administration, underwriting and customer service contribute to the profitability of the company by processing more transactions at a lower cost per transaction when technology replaces manual processes. Shredding Source gives you the information sharing capabilities that are necessary to achieve optimized performance.

Healthcare

Healthcare organizations are committed to providing a range of services aimed at achieving good health and well-being. When a patient walks in the door for treatment, their medical records need to be available. The more information immediately accessible by a caregiver, the better off the patient.

Many healthcare organizations currently have no practical way of providing access to complete patient information within seconds, instead of hours or days, while still assuring compliance with HIPAA regulations. Shredding Source's services and web-based applications allow multiple users to securely view medical charts any time, anywhere and from any place. These solutions can be extended across the enterprise to accelerate billing and accounts receivable, as well as to improve inefficient business processes.

If your organization is experiencing any of the following common industry problems, Shredding Source has a solution that can be customized to help you contain costs, attract physicians, and improve and expand healthcare services:

Without immediate access to the complete, up-to-date medical history of a patient, treatments are delayed and expensive medical tests repeated
Payments are delayed as claims await supporting documentation to be filed
Customer Service needs a way to respond more promptly to inquiries from patients, internal departments, and external vendors/partners
Expensive medical square footage is being utilized to store paper records instead of being devoted to billable patient care
Valuable resources are spent filing, pulling, copying, routing, faxing, refiling, and looking for lost or misplaced patient information
Mergers and acquisitions have resulted in increased volumes of patient documentation and different operating platforms.

Accounts Payable

Purchase Orders, EDI Invoices, Paper Invoices, Receiving Documents, and Check Vouchers are all critical events that occur in an Accounts Payable transaction. They all occur at a different time, and may be Electronic, or they may be Paper.

Shredding Source's Accounts Payable Solution allows you to capture each of these transactional events as they occur, match them, and tie them all back to a Central Repository for retrieval and research. All invoices are captured, stored, and can be routed for approval. Shipping documents, Purchase Orders, Receiving Documents, and Check Runs can be matched and effectively distributed across the enterprise.

Shredding Source works with our customers to help develop the solution they need, but finds that most fall into one of three basic categories. Each of these categories is driven by a decision as to which process will provide the easiest implementation and/or the most benefit. The three basic processes are determined by "point of capture". From the simplest to the most complex, the three basic capture points are (1) On-Payment (2) On- Approval (3) On-Arrival.

Government

Tax revenues rise and fall. Politics often influence the funding of particular departments or programs. Despite budget restraints, you are required to provide the services necessary to fulfill your mission. Electronic Document Management (EDM) will reduce your internal costs of operation. You can do more for less while providing better services.

Shredding Source has provided on-budget solutions for many areas of city, county, state and federal government. Please see the applications list below:

Unclaimed Property Records
Property Transfer Cards
Birth, Death and Fetal Records
Tax Deduction Forms
Voters Registration
Council and Commissioner Minute Books
Transfer Books
Housing Administration
Professional Licensing and Permits
Research and Grants
Building Permits

Manufacturing

Companies using Shredding Source's Document management Solutions are drastically reducing costs and inefficiencies related to document storage and retrieval. A recent cost analysis from Pitney-Bowes and Xerox, places the total cost of handling and archiving a single paper document, during its complete life cycle at a Fortune 500 company, at $10 per sheet. That cost skyrockets to $75 when a manual archive search is required.

Our solutions enable businesses to store these documents digitally and thereby eliminate most of the storage costs paper archives require. Valuable space is freed up for other, more productive uses. Rows and rows of filing cabinets and filing boxes are eliminated. Retrieval time, and related expenses, are greatly reduced by the ability to retrieve documents instantly from any desktop PC.

Utilities

Managing information associated with Utilities is critical not only for the Service Provider but for the consumer as well. In a time of crisis, it is imperative to know where the gas, power and communications lines are located. When a commercial building or residence is on fire, flooded or demolished, having the "As-Builts" infrastructure information is imperative.

If you still manage this critical information on paper cards, then Filing Source can provide conversion, data extraction and image management to digitize these records. This information can be made available to the service technician while sitting in the consumer's driveway.

Mergers & Acquisitions

Shredding Source has considerable experience helping customers through the merger and acquisition process. It is not uncommon for an acquiring company to encounter a variety of conversion problems in a single acquisition or merger.

Data may be stored on paper, on microfilm or in electronic format. Furthermore, it is not uncommon to find that electronic data is stored on a variety of platforms using multiple software systems.

For an acquiring company to fully realize the benefits of the merger/acquisition, the data must be integrated into the acquiring company's data management system(s).

Shredding Source has extensive experience converting from any media to any media and from any imaging software to any imaging software. We deliver accurate data within a short timeframe at a reasonable cost.

Human Resources

The world of managing Human Resource documentation is highly regulated and confidential. One of the main issues associated with "paper" Human Resources files is the updating, access and security of the files. Filing Source has converted thousands of Human Resource files that allow for immediate and secure access as well as auditing.

Litigation Support

Shredding Source supports Litigation in four ways:

General File Room (Creating a digital File Room)
Case Litigation (Masses of evidence)
Federal Cases that involve Governmental Agencies
Mergers and Acquisitions Second Request

Schedule Consultation

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904-421-3888

7529 Salisbury Road
Jacksonville, FL 32256

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